We are looking for an Administrative Assistant to provide a 12 month maternity cover as part of the programming team of the David Lean Cinema. As an Administrative Assistant you will be an integral member of a small team contributing to the smooth running of the cinema. Specifically, you will be responsible for:

Working with the programming team which selects films for the cinema each month and maintaining our record of films selected, enquiring with film distributors on a timely basis about the availability of films and making bookings. This includes:
1. Arranging and attending the monthly programming meeting.
2. Liaising with film distributors to confirm film availability, booking films and repeat screenings each month (including trailers and associated media) and being responsible for email correspondence with film distributors to confirm bookings.
3. Maintaining up-to-date records of film bookings and other related data on a shared drive spreadsheet, passing on relevant information from distributors by email when necessary to colleagues and ensuring that all films are delivered on time and in the correct format.
4. Following up with distributors and the programming team proactively to anticipate issues in advance of screenings.
5. Communicating with distributors and other members of the programming team in a clear, timely and professional manner.

Additional duties:
6. Communicating screenings on a monthly basis with the council once the programme is finalised and updating on an ad-hoc basis regarding extra screenings.
7. Assisting with other administrative matters related to the cinema as directed.

So if you have a keen interest in film, enjoy working as part of a small team, communicate well both orally and in writing and are able to demonstrate the ability to work accurately in excel and via email, please send your CV to our chair@davidleancinema.org.uk

The role is 5 hours a week at a weekly rate of £11.60 per hour.

Closing date for applications is Friday 24th January 2025.